GDPR: General Data Protection Regulations
Updated Oct 2020

I take your privacy very seriously. In line with the government General Data Protection Regulations (GDPR) I have set out clearly below what information I hold, how I store it, who it might be shared with and limits to confidentiality. I require your consent to be able to comply with GDPR standards.

Contact details
You are required to provide your name, age, address, preferred contact details, GP details and permission to contact your GP should it become necessary. This sheet is signed by you and is then stored within a locked filing cabinet. These details destroyed six years after therapy is completed.

Assessment forms
You will be assigned a reference number which will anonymise your assessment form. These forms are kept within a separate locked cabinet to your contact details and will be destroyed six year after therapy is completed.

During your therapy, I will keep notes containing factual information and reflections. These notes contain your reference number so are anonymous and are kept within a locked box and will be destroyed six years after the end of therapy. Your notes are confidential, I am only legally required to disclose these to a judge or coroner (with a court order) or to you, you can do this by asking in writing.

Text messages and emails
I have a password protected mobile phone specifically for clients to be able to contact them on. For identification reasons I will store your number with your first name and surname initial. Email correspondence is provided through dedicated email addresses and all reasonable precautions are taken to preserve confidentiality.

However, as technology is constantly changing, emails are sent at your own risk and we suggest not including sensitive information.

Who might my information be shared with?
It is of paramount importance that you feel able to share anything that you’d like to within therapy. To adhere to the British Association for Counselling and Psychotherapy’s Ethical framework for good practice, I am required to attend supervision sessions where I may discuss some client issues with my supervisor in your best interests. You will be referred to by your first name only.

Limits to confidentiality
I may have to consider sharing information with a further professional body should they consider that there is a serious risk of harm to you or to others. I will always endeavour to act in your best interests. Unless there is a good reason not to do so will discuss any disclosures with you prior to the act. Extremely rare exceptions to this involve terrorism, drug trafficking and money laundering which will be reported directly to the police.